Electronic W-2 Enrollment

Electronic W2 Enrollment

Klein ISD is required by the IRS to furnish all employees with a Form W-2 for each calendar year to be used in completing the employees' annual tax returns. The Form W-2 details the employee's taxable compensation and tax withholding amounts for the year.

Klein ISD employees may choose to receive their W-2 statements online through the Employee Service Center instead of a paper copy. Please read this entire Notice and provide your consent to receive all future W-2 statements only in electronic format.

There are multiple benefits to receiving an electronic Form W-2:

    • Earlier access to the W-2 Form.
    • No possibility an employee's Form W-2 might be lost, stolen, delayed or misplaced by the U.S mail service or by the employee, once received.
    • Access is available at the same easy-to-use, secure web site at which an employee can access his/her wage and general account information.
    • Access can be attained even if the employee is not presently at his/her residence, for example, on vacation.
    • The format of the online W-2 allows an employee to quickly and easily download the included information into most tax preparation software.
    • Online W2s save the district money, which means more funding can go to the classroom and the students!
    • Multiple levels of security, including the employee's ID number, protect all information within the Employee Access Center System.

The IRS has approved the use of electronic W-2 statements; however, employees must provide their consent to receive their W-2 in electronic format in lieu of paper format. For this reason, if you wish to attain all future W-2 statements only in electronic format, you must follow the instructions listed below.

PDF Instructions

Disclosure Notices

An employee who consents to receiving his/her Form W-2 online will not receive a paper copy of the W-2. If an employee does not consent, he/she will continue to receive a paper copy of the W-2. Ensure contact information is correct. An employee who chooses to receive his/her Form W-2 online can also print out a paper copy from the electronic version.

An employee who chooses to receive his/her Form W-2 online can change his/her mind and withdraw consent to online delivery. An employee's withdrawal of consent will be effective on the date received and the Payroll Office will confirm in writing or by e-mail with the employee the effective date of withdrawal of consent. If consent is withdrawn, it will only be effective for those W-2 statements not yet issued. Consent may be withdrawn by sending an e-mail or other written notice to the following:

Klein ISD Payroll Office
7200 Spring Cypress Rd. # 211
Klein, TX 77379
Email:[email protected]

All employees should be aware that the Form W-2, even when provided electronically, must be attached to their annual tax return, usually the Form 1040. If the W-2 is provided electronically, the employee should print the W-2 and attach it to his/her tax return documents.

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