Electronic W2 Enrollment
Klein ISD is required by the IRS to
furnish all employees with a Form W-2 for each calendar year to be used
in completing the employees' annual tax returns. The Form W-2 details
the employee's compensation and tax withholding amounts for the year.
Klein ISD employees may
choose to receive their W-2 statements online through the Employee
Access Center instead of a paper copy. Please read this entire Notice and provide your consent
to receive all future W-2 statements only in electronic format.
There are multiple benefits to receiving an electronic Form W-2:
- Earlier access to the W-2 Form.
- No
possibility an employee's Form W-2 might be lost, stolen, delayed or
misplaced by the U.S mail service or by the employee, once received.
- Access
is available at the same easy-to-use, secure web site at which an
employee can access his/her wage and general account information.
- Access can be attained even if the employee is not presently at his/her residence, for example, on vacation.
- The
format of the online W-2 allows an employee to quickly and easily
download the included information into most tax preparation software.
- Online W2s save the district money, which means more funding can go to the classroom and the students!
- Multiple
levels of security, including the employee's ID number, protect all
information within the Employee Access Center System.
The
IRS has approved the use of electronic W-2 statements; however,
employees must provide their consent to receive their W-2 in electronic
format in lieu of paper format. For this reason, if you wish to attain
all future W-2 statements only in electronic format, you must follow the
instructions listed below.
Click Here To Open the Employee Access Center
And Enroll in Electronic W2 Format
Disclosure Notices
An employee who consents to receiving
his/her Form W-2 online will not receive a paper copy of the W-2. If an
employee does not consent, he/she will continue to receive a paper copy
of the W-2. An employee who chooses to receive his/her Form W-2 online can also print out a paper copy from the electronic version.
An
employee who chooses to receive his/her Form W-2 online can change
his/her mind and withdraw consent to online delivery. An employee's
withdrawal of consent will be effective on the date received and the
Payroll Office will confirm in writing or by e-mail with the employee
the effective date of withdrawal of consent. If consent is withdrawn, it
will only be effective for those W-2 statements not yet issued. Consent
may be withdrawn by sending an e-mail or other written notice to the
following:
Klein ISD Payroll Office
7200 Spring Cypress Rd. # 211
Klein, TX 77379
Phone: 832-249-4671
Email:gnielsen@kleinisd.net
Employees will promptly be notified if any contact information changes. The
provision of an employee's Form W-2 by electronic format will cease
upon an individual's employment with Klein ISD. All employees should be
aware that the Form W-2, even when provided electronically, must be
attached to their annual tax return, usually the Form 1040. If the W-2
is provided electronically, the employee should print the W-2 and attach
it to his/her tax return documents.
For additional disclosures and information about W-2s, please visit the IRS Website here: http://www.irs.gov/publications/p15a/ar01.html